Lists and permissions
Confirm the event, guest IDs, fields, rules and staff accounts. Download the main list. Configure session times, locations and access lists separately.
DEPLOYMENT
A calmer event floor.
Prepared before opening.
Prepare software, hardware, stock, network and people together. Rehearse the actual journey on the intended devices before guests arrive.
Plan my setup
Entrances and input devices
Assign a mode to each iPad. Test cameras, readers and tap devices, including tap identifiers, online service and phone credentials.
Printers and samples
Check the connection, stock dimensions, orientation, fonts and cutting. Print and approve a real sample. Do not assume a new staff-desk model also works in kiosks.
Network and exceptions
Check internet and the iPad-to-printer connection separately. Rehearse outages, duplicates, denials, missing guests, print failure and uncertain results.
Opening and closing
Check local lists and preflight before opening. Reconcile pending uploads and uncertain operations on each device at closing, then export logs for handover.
CONNECTIVITY BY WORKFLOW
Know what
needs connectivity.
Swipe sideways to view the full table.
| What to consider | Staff check-in | Self-service kiosk | Session admission |
|---|---|---|---|
| Main job | Staff assistance, profile updates, badges | Guest self-service and configured printing | Session-specific access and admission |
| Best location | Registration, VIP and help desks | Registered-guest lanes | Breakout and training-room doors |
| Guest input | Scan, search, configured tap service | Camera / reader, lookup, tap device | Camera / QR reader, manual lookup |
| Connectivity | Local-list check-in can work offline; services need internet | Local-list check-in can work offline; tap needs internet | Online verification and admission |
| Badge printing | Multiple staff-desk print paths | Validated kiosk auto-print paths | No badge printing in this mode |
What works without internet?
With the list downloaded, staff and kiosk main-event check-ins can be saved locally and uploaded later. Printing still needs a printer connection. Tap services, sessions, new registrations and online redemption need internet.
Which badge printers are supported?
Verified code paths include Brother QL, Zebra, GK888T, Argox, XP-T451B and staff-desk AirPrint. Support differs by mode: XP-T451B and AirPrint are not current kiosk auto-print options. Validate the exact model and sample.
Can Session mode admit offline or print badges?
Current Session mode verifies access and confirms admission online. It is separate from main-event offline check-in, tap input and badge printing.
LET’S PLAN YOUR EVENT
Tell us about your floor.
Build the right workflow.
How will guests arrive? Which doors need access checks? Which printers do you have? Make the demo fit your event.