Staff check-in
Put exceptions in staff hands.
Handle missing QR codes, changed details and walk-ins. Staff can look up guests, review their status, update profiles and print badges in one workspace.
Explore this modeIPAD / EVENT OPERATIONS
A better welcome.
Every desk. Every room.
Staff check-in, self-service kiosks and session access. Three iPad modes for the journey from welcome desk to meeting room.
✓ Badges on demand✓ QR and tap check-in✓ Four app languages
Staff check-in↗
Program interface · Content replaced with mock dataORGANISERS · AGENCIES · ONSITE TEAMS
One workspace. The right role at each point.
Explore all features ↗THREE MODES. ONE CONNECTED EVENT.
Who uses it?
Where does it belong?
Each mode has a clear job. Combine them across the same event.
Self-service kiosk
Let prepared guests check themselves in.
Turn an iPad into a self-service welcome desk. Guests use the configured entry methods, check in and collect a badge when automatic printing is enabled. Staff stay nearby for exceptions.
Explore this modeSession admission
Check access at each meeting-room door.
Breakouts, private meetings and training sessions have their own lists and doors. Select a session, verify access, confirm admission and review records separately from event check-in.
Explore this modeMODE 01
Put exceptions in staff hands.
Start with staff desks for arrivals and exceptions. Add kiosks for prepared guests and Session mode at meeting-room doors.
- Find guests in several waysSearch by name, email or barcode. Use scanning or a configured tap service for quicker lookup.
- Review before check-inReview company, title, category and arrival status. Event rules flag cases that need staff attention.
- Keep badge details currentCorrect editable guest details onsite, then reprint with the updated profile.
MODE 02
Let prepared guests check themselves in.
Best for registered guests with prepared details. Keep a staff help desk nearby for missing matches, reviews and print issues.
- Choose the right entry methodsEnable QR codes, tap check-in and name lookup per event. QR input can use a front or rear camera or an external reader.
- Ready at the welcome screenEnabled readers and the tap service wait at the welcome screen. Valid input starts verification. Camera capture begins on the scan screen.
- Confirm each guest or keep the lane movingChoose individual confirmation or continuous mode. In continuous mode, an approved guest is submitted automatically before the lane is ready again.
MODE 03
Check access at each meeting-room door.
Use it when access differs by room or time slot. Issue badges at staff desks or kiosks, then check session access at the room door.
- Choose the session firstSee the session, open status, location and time before processing guests.
- Scan or searchUse a front or rear camera, an external QR reader or manual lookup when a guest has no code.
- Check access for this sessionThe service checks the selected session list and rules. Event check-in does not automatically grant session access.
SCAN. TAP. FIND.
More ways to arrive.
A familiar next step.
Choose QR codes, phone tapping or name lookup for each lane. The check-in rules still verify the guest.
QRTAPNAME
Tap check-in uses external hardware and an online service, with staff-desk and kiosk configuration. It does not rely on built-in iPad NFC.
Explore tap check-in
PRINTERS THAT FIT YOUR FLOOR
More printer options.
Match the mode first.
Assess the hardware you already have. Review the model, connection, stock and template together.
THE BADGE FOLLOWS THE GUEST
Changed details.
An updated badge.
Review the template and fields in the browser. Preview, print and reprint on iPad. Keep names, companies and guest categories easy to read.
CHOOSE BY THE JOB
Three modes.
Choose by the job.
Swipe sideways to view the full table.
| What to consider | Staff check-in | Self-service kiosk | Session admission |
|---|---|---|---|
| Main job | Staff assistance, profile updates, badges | Guest self-service and configured printing | Session-specific access and admission |
| Best location | Registration, VIP and help desks | Registered-guest lanes | Breakout and training-room doors |
| Guest input | Scan, search, configured tap service | Camera / reader, lookup, tap device | Camera / QR reader, manual lookup |
| Connectivity | Local-list check-in can work offline; services need internet | Local-list check-in can work offline; tap needs internet | Online verification and admission |
| Badge printing | Multiple staff-desk print paths | Validated kiosk auto-print paths | No badge printing in this mode |
TRY THE WORKFLOW
Try each mode.
Then plan your floor.
Switch modes and simulate an arrival. Toggle the demo network to see the different requirements.
Website simulation with fictional data. No live hardware or services. Event count: 127 → 128. Session count: 0 → 1.SSF DEMO SUMMIT 2026ONLINE
AL
Alex LinDemo Studio · DEMO-0001
127Checked in
200On the list
0Pending
Demo list ready
Choose a mode and input method to begin.
Print job: not submitted
BUILT AROUND YOUR EVENT
Different events.
Different arrival plans.
Staff check-in + Self-service kiosk + Session admission
Conferences with multiple tracks
Register once, then verify access at each breakout.
See the workflowStaff check-in + Self-service kiosk
Exhibitions and trade shows
Several entrances, arrival peaks and walk-ins.
See the workflow
Self-service kiosk + Staff check-in + Session admission
Corporate events and launches
A branded welcome and accurate guest details.
See the workflow
Staff check-in + Self-service kiosk + Session admission
Agencies and event teams
Different setups. A repeatable handover.
See the workflowTHE ANSWERS BEFORE THE EVENT
Clear answers.
Before the doors open.
Which mode should we use?
Use staff check-in for updates and exceptions, kiosks for prepared guests, and Session mode for room-specific access. Different iPads can serve each part of the same event.
Does a guest tap the iPad itself?
The current integration uses an external tap device and online service to send a guest identifier to the iPad. It is not direct phone-to-iPad tapping or universal NFC-card support.
What works without internet?
With the list downloaded, staff and kiosk main-event check-ins can be saved locally and uploaded later. Printing still needs a printer connection. Tap services, sessions, new registrations and online redemption need internet.
Which badge printers are supported?
Verified code paths include Brother QL, Zebra, GK888T, Argox, XP-T451B and staff-desk AirPrint. Support differs by mode: XP-T451B and AirPrint are not current kiosk auto-print options. Validate the exact model and sample.
LET’S PLAN YOUR EVENT
Tell us about your floor.
Build the right workflow.
How will guests arrive? Which doors need access checks? Which printers do you have? Make the demo fit your event.